MARINER’S COVE CONDO
OWNERS’ BOARD MEETING
Minutes, January 14, 2012
Directors
President: Cathy Tepel
Vice President: Jim Morehouse
Secretary/Treasurer: Carol Hassebrock
Board Members: Wayne Holverstott, Deanne Wright
Chris Urquhart, Katy Montfort
Absent: Chris Urquhart
Guest: Three Owners, Wendy Wampler, Jeraldine Taylor, Alan Likkel
Call to Order: 9am.
Minutes were approved as presented. Wayne 1st, Deanne 2nd,
passed.
Financial report was approved as presented. Cathy 1st, Jim 2nd,
passed.
Katy motioned and Deanne
second motion to give treasurer authority to contract with auditor Suzie
Thomson to audit the 2011 documents.
Passed.
Committee Reports:
Maintenance:
Wayne gave a facilities report.
The need for more parking lot lights was explored. The electrical capacity of our breaker boxes
has been reached. No lights will be
considered at this time. Pressure
washing was discussed for spring. The
need for exhaust vents to be inspected was discussed. It was decided to contract with the people
that clean our gutters to examine and clean exhaust vents as necessary at the
same time that the gutters are cleaned in the spring.
Grounds: Deanne presented the contract for the lawn
and garden maintenance from our present Lawn Company, Corin. A discussion was held. Motion made to hire Corin for the 2012-2013
year at a contracted cost of $14,316.93.
Deanne 1st, Carol 2nd, passed.
Sales: No
sales are pending at this time.
Old Business: The 2012 budget
that was tentatively approved at the Board’s November meeting was adjusted to
reflect the final financial information from the end of year reports. The owners present had opportunity to speak
for or against the proposed budget.
Deanne 1st and Cathy 2nd a motion to accept the
2012 budget as adjusted. Passed.
New Business: Cathy
presented the need for a new furnace in the pool area. A bid of $3,067 + tax was accepted from
Lynden Sheet Metal for the furnace. Carol 1st. Wayne 2nd. Passed.
Vent fans are needed in the
hot tub area to keep moisture under control and protect the ceiling from too
much humidity. Cathy will get bids for
the vent fans from Lynden Sheet Metal.
Board members will be sent the information by E-mail.
Other Business:
Unit without insurance: A report was
given on water damage in a unit. There
was extensive damage caused in two units from a toilet overflowing in an upper
unit. The owner of the unit where the
toilet overflowed is liable for the damages to both units. It has been reported that the owner does not
have insurance on his unit to cover this liability. All owners are required to have insurance to
protect their neighbors. Another notice
will go out to all owners reminding them of the CCRs requirement that all units
have individual owners’ insurance. The
board will examine our policies and CCRs to determine how to protect each other
from owners who choose to be out of compliance when they choose to not have
insurance on their unit.
Re-finance Issues: A discussion
was held on the paper work and time required to complete paper work for owners
who are re-financing or seeking reverse mortgages. Owners will be sent a notice that any paper
work and documentation that their financial institution wants for such business
is the responsibility of the owner. The
association does not have a management company to handle such work.. Board members are volunteers and do not have
the time to complete paper work for owners.
Wild Life: Reports of
squirrels, rats, and raccoons bothering the complex was discussed. Squirrels are hiding peanuts that they have
been fed. Rats are digging in the
gardens to retrieve these peanuts. Dead
rats have been found on the complex. The
rats are destroying plantings when they dig for the peanuts. There are several raccoons living in the
bushes on the slope above the parking lot.
A letter will be sent to owners asking them to not feed any of the wild
life so that the situation does not get out-of-control.
Next Meeting: February 25,
2012
Adjournment: 12 noon
________________________________
Carol Hassebrock, Secretary