FEBRUARY 18, 2011 BOARD MEETING

DIRECTORS:

President:                              Cathy Tepel

Vice President:                     Jim Morehouse

Treasurer:                              Carol Hassebrock

Secretary/Recording/          Katy Montfort

Resale Certificate:  

Maintenance:                       Wayne Holverstatt

Lawn Maintenance:                        Deanne Wright

                                                Chris Urquhart

COMMITTEE REPORTS:

1.         MAINTENANCE:

            Wayne has the lean-to for the bikes completed and Nolan Roofing to put the roof on.  Current maintenance needs:  trim needs to be painted on the back of Bldg II and front of Bldg III;  mold accumulation on the sidewalks, driveway and buildings; and painting of the female shower in the pool area as a test run. One of the owners on the property had a leaking dishwasher hose and it has been repaired.  Damage to the unit has also been repaired under the owners insurance.

2.         GROUNDS:

            Chris moved that we hire Corion Landscape Management to start on March 1, 2011. Katy seconded.  All in favor.

3.         Sales:   No units have sold, 4 for sale

OLD BUSINESS:

1.         SECURITY CAMERAS:

            Security cameras have been installed inside and outside of the clubhouse using only the ones already purchased.  Robert from Bakerview Electric did a great job and even donated a small TV to be used with the DVR.

2.         EXTERIOR LIGHTS:

            Bakerview Electric has completed the work on the exterior lights.  A spotlight was put in to brighten up the north end of the parking lot.  Lights were put on both ends of BLDG III which light up the walkways.  Robert also changed out the existing ballasts on the pole lights resulting in much brighter lights in the parking lot.

3.         POOL ROOF REPAIRS:           

            Chris proposed that we remove the sky lights in the pool area as soon as the weather permits.  Carol seconded.  All in favor. 

            Ongoing discussion into roof/ceiling issues resulted in requiring further investigation.  Chris motioned that we get bids and install roof vents as soon as possible.  Deanne seconded.  All in favor.

Repairs to the female shower area have been completed and is ready to be painted. Ceiling fans have been purchased and installed to replace the ones that were broken in the shower areas.

4          TRASH:

            Cathy explained that we could not go forward with the motion passed in January 8^th meeting to put a padlock on the trash area. The trash company requires that we use their locks and a fee will be charged to open the lock each and every time. In order to try and alleviate the buildup of trash during the week, pick up has been changed to twice a week and the bin has been changed from 3 yard to a 2 yard. This results in a total of 4 yards instead of 3 yards to cover our current needs.

5.         POOL MAINTENANCE:

            An outline of the needs for the pool/spa maintenance was compiled and a contract will be drawn up using this information.  In order to maintain proper temperature and humidity levels while minimizing energy costs  in the pool area the room temperature must be 1 degree higher that the pool temperature. It was decided that a reduction in the pool temperature would accommodate this best.

6.         RENTAL AGREEMENT SUPPLIMENT:

            Carol presented a rental supplement form to be used for all rentals.  After a discussion,  Deanne motioned that we implement a $50.00 non-refundable fee for all rentals.  Katy seconded.  All in favor.    Carol will add the fee charge and the 1 year rental length to the supplemental form. Chris motioned that we adopt the form with the new changes to be used for all rentals.  Jim seconded.  All in favor.

7.         PET REGISTRATION FORM:

            A Pet Registration Form was present to the Board for all owners and renters.  Chris motioned that we adopt the form.  Carol seconded.  All in Favor. The form will added to the Annual Meeting packet for completion by all applicable owners.

8.         LATE FEES:

            The Board discussed late accounts, and a notice will go out reminding owners of the $50.00 late fee for all accounts in arrears.

Prepared by:  Katy Montfort, Secretary