Mariners Cove Board Meeting

Saturday, March 2, 2025 –

Meeting called to order at 7:05pm

In Attendance – RalphTepel, Carol Hassebrock, Sandi Mehl, Kathleen Ashburn, Jamie Ponder, Moe Scharhon

Guests - Cathy Tepel, Lori & Will Lofdahl, Catherine Weeks, Dan & Catlyn Reeves, Tom Bakken

Motion – by Carol to accept the minutes from the February board meeting.  Jamie second.  All in favor

Financial reserves - as of March 1, 2025

Holding Account - $10,377.50

General Fund - $9,855.04

Capital Reserve - $166,606.56

Insurance Reserve - $58,395.55

Facilities

Good2CU Cleaning has taken care of moss cleaning.  Their invoice matched their estimate

Outdoor scones have been replaced in Bldg 3.

Dry Guys have submitted a bid to remediate mildew in pool

Compost & Mulch have been applied.  Mulch has made sidewalks dirty

Repairs on buildings are on schedule

Current emphasis is on pool area

Old Business

Dog areas –Dan, Christy, and Lori provided additional zones to consider and one quote to restore current space (North of tennis court – $2,779.50).  Two other areas are also being considered (south of the pool/west of pool house). The west location was rejected.    The bid received is $3,482.55, which will have to be modified to eliminate the west area.   Dan, Christy and Lori (who have been working on this project) will source additional bids and report back. 

Cost to refurbish the existing dog area and to develop the other locations could come out of the building fund.  The change in dog protocol has necessitated efforts to develop our dog areas.

It was reported that owners are not picking up after their dogs.  We do not have a fine policy. We could use security cameras to identify offenders. No action was 

determined.

Driveway lights are now working, and they match and are no longer too bright.

Snow blower – we are having trouble securing a snow blower.  Still working on this effort

Pool Area

Repairs are taking place in shower area. This includes painting, cleaning up dividers, and replacing lights, screens and modernizing vents.  We will be using muriatic acid to clean the floors.  We are looking to replace doors.  Mildew is an issue in the pool area.  Dry Guys have presented a bid to address the mildew (bid of $6,610).  This bid would include scaffolding that we would keep after the project.

Motion – to modify Dry Guy’s bid to include painting (in addition to mold remediation).  Motion made by Carol and seconded by Jamie.  All in favor.  Passed.

EBAC

We are looking for an economical means to replace.  Derrick to install

Reserve fund

A discussion was held regarding the July 2024 reserve study that was developed by Association Reserves.  Unit owner – Will Lofdahl requested that the board, in conjunction with the unit owners, investigate options to position the HOA to optimize the value of the HOA’s assets (buildings and grounds) for many years to come.  A spirited discussion took place as there are multiple schools of though as to how to proceed.

Will Lofdahl and Daniel Reeves agreed to reach out to other HOAs in the region and identify “best practices” toward the level of reserves that an HOA should have to address anticipated and unanticipated replacement of the HOA’s assets (buildings and grounds.

Will and Daniel will report back to the Board at an upcoming meeting.

Birch Bay Water and Sewer

As a follow up to the 2022  flood on Mariners’ Cove grounds that was the result of the BBWS system being over burdened, we have received a letter to which we need to respond.  Mariners Cove and BBWS have divergent views on this subject matter A response will be sent to BBW&S.

Our pool maintenance contractor is leaving.  He did not say why.  We will need to make alternate arrangements for this service.

Next meeting March 21, 2025 at 7pm Pacific Time

Entered Executive session at 9:15pm.  Out of executive session at 9:45.  No motions made after the executive sessions.

Next meeting March 21, 2025 at 7:00pm

Motion to adjourn by Ralph.second by Kathleen.  Motion approved.

Adjourn at 9:50pm