MARINERS COVE CONDOMINIUM HOMEOWNERS ASSOCIATION

 MINUTES ANNUAL MEETING June 3, 2023

9:15 AM  Registration in person and registration of proxies. Units represented in person or via proxy-226, 227, 228, 229(P), 230(P), 231, 232(P), 233, 237, 238, 239, 208, 213, 217(P), 219, 220, 224, 240, 241(P), 244(P), 245, 246, 249, 252, 253, 254(P), 255(P), 256, 257

9:30 AM

Call to order by President Ralph Tepel at 9:30AM.

1. Verify quorum is present by attendance or by proxy. 28 units represented; quorum verified.
2. Introduce Board Members and new owners.
3. Presentation and additions to the agenda. None.
4. Motion and vote to accept the agenda by the membership. Motion to accept the agenda as proposed by Tim Douglas, second by John Templeton. Motion carries.

Old Business

1. 2022 minutes, as emailed to membership, presented for additions and corrections.  Motion and vote to approve 2022 annual minutes. Motion to accept 2022 minutes by Chris Urquhart, second by Nancy Stull. Motion carries.
2. Financial report to date.  Motion and vote to accept financial report. Motion to accept financial present as presented by Chris Urquhart, second by Nancy Stull. Motion carries.
3. Review of information emailed to members with annual meeting notice.               Clarification and discussion as requested.

a. Owners are required to purchase insurance to cover their own personal property with a loss assessment minimum of $10,000.

b. Explanation of banking accounts and financial auditing.

c. Board meeting minutes are on the Mariners Cove website and in a binder on top of the fridge.

d. Resale certificates are managed by Cathy Tepel.

e. 4 employees, Nancy Stull-pool, Brooks Friedland-maintenance, Felecia Sutton-administrative, Dave Sutton-clubhouse cleaning.

f. Sprinkler break in building 3 just before Christmas.

g. Annual backflow, sprinkler and fire alarm tests in compliance with fire code.

h. Checked balconies and developed a list of work to do.

i. May 20th, third annual clean up. Thanks to volunteers.

j. Working with Birch Bay Water and Sewer to prevent future flooding issues (see below in New Business).

k. 4 units have sold this year between $390,000 and $495,000.

New Business

1. Flood remediation.  Report on on-going work with Birch Bay Water and Sewer District. BBWS and their engineering are actively working on a solution to future flooding issues.

2. Potential EV charging station. PSE program for multi-family complexes where PSE would subsidize the cost of installation for EV chargers.

3.  Other business as added to agenda at beginning of meeting. John Templeton spoke about maintenance costs being kept in check but our reserve account, in John’s opinion, is too low. Motion to direct the board to complete a reserve study to inform us about what things will need to be addressed at the complex over the next 20 years by Tim Douglas, second by Dave Sutton. Motion carries.

4.  Election of new Board members. 

a. Incumbents Sandi Mehl, Felicia Sutton and Steve Wimbush have agreed to let their names stand for re-election. 

b. Nominations from the floor accepted. None.

c. Nomination closed by President.

d. Vote on nominated members. Motion by Tim Douglas to accept the three candidates via acclamation, second by Clarence Deelstra. Motion carries.

Adjournment (As per CCRs, the new board will meet immediately following adjournment.   Owners welcome to attend.) Motion to adjourn by Chris Urquhart, second by Nancy Stull.