MARINERS COVE CONDOMINIUM HOMEOWNERS ASSOCIATION

MINUTES ANNUAL MEETING June 1, 2024

 

 

9:15 AM  Registration in person and registration of proxies. Units represented in person or via proxy- 227, 228, 229(P), 230(P), 233, 234, 237(P), 238, 239, 208, 211, 213, 215(P), 217(P), 219(P), 224, 240, 241(P), 242(P), 244, 245, 246, 249, 250, 252, 253, 256, 257.

 

9:30 AM

Call to order by President Ralph Tepel

  1. Verify quorum is present by attendance or by proxy. 28 units represented; quorum verified.  
  2. Introduce Board Members and new owners.
  3. Presentation and additions to the agenda.
  4. Motion and vote to accept the agenda by the membership. Motion by John Neiboer to approve agenda with addition of landscaping conversation, second by Don Graham. Motion caries.

Old Business

  1. 2023 minutes, as emailed to membership, presented for additions and corrections.  Motion and vote to approve 2023 annual minutes. Motion by Carol Hassebrock to approve 2023 annual meeting minutes as presented, second by Denis Burgess. Motion carries.
  2. Financial report to date.  Motion and vote to accept financial report. Motion to approve financial report as presented by John Templeton, second by Jamie Ponder. Motion carries.
  3. Review of information emailed to members with annual meeting notice.  Clarification and discussion as requested.

a.      Ralph Tepel presented association insurance and individual owner insurance requirements.  

b.      Explanation of banking accounts and financial accounting and auditing.

c.       Meeting minutes of each board meeting are posted on the website and in the clubhouse after approval at the subsequent board meeting.

d.      Resale certificates are managed by Cathy Tepel.

e.      4 employees, Nancy Stull-pool, Felecia Sutton- administrative, Dave Sutton-cleaning and minor maintenance, Tom Bakken-maintenance.

f.        Severe weather caused water damage in building 3 affecting 4 units.

g.      Annual backflow, sprinkler and fire alarm test were completed in compliance with fire code.

h.      May 18th annual clean up, thanks to all that participated.

i.        EV charging station was determined to be beyond what we believe we could afford so the project was not pursued.

j.        Sales- 3 units have sold this year and one is pending.

 

New Business

 

1.      Flood mitigation- Birch Bay Water and Sewer proposal has been determined to be inadequate. The board has informed BBWS of such and they have escalated the issue up their management chain. Litigation is an option.

2.      Insurance/BBQs. The insurance market is extremely stressed, several insurance providers have left our market. BBQ’s are an issue with insurance providers in our market and multiple other regions. Building 1 does not have fire sprinklers or hard wired smoke detectors which is not favorable to insurance providers and may be making us uninsurable. We may need to look at retrofitting building 1 to meet current fire code. Motion by John Templeton to have the board pursue a solution to a communal BBQ area, second by Steve Wimbush. Motion carries. John Templeton volunteered to lead the BBQ committee, Denis Burgess and Moe Scharhon volunteered to serve, Jamie Ponder volunteered to serve as board liaison.

3.       Vestibule Sprinklers. A solution to resolve the sprinkler head freezing issue is being developed. A dry head design solution may be feasible and the goal is to implement by the end of the year.

4.      Plans for Balance of Year. Painting one of the buildings, sealing the driveway, upgrading building 3 vestibule sprinklers.

5.      Landscaping discussion. Jamie Ponder discussed the change to landscaping providers who have been engaged for about 2 months. Our previous provider was not keeping up with some of the shrubbery and upkeep issues. It will take some time to get the new provider up to speed with the landscape maintenance.

 

6.       Election of new Board members. 

a.      Incumbents Jamie Ponder, Kathleen Ashburn and Ralph Tepel have agreed to let their names stand for re-election. 

b.      Nominations from the floor accepted. Moe Scharhon nominated.

c.       Nomination closed by President.

d.      Vote on nominated members. Motion by John Templeton to accept nominated board members by acclimation, second by Eric Hedges. Motion carries.

 

           

Adjournment Motion to adjourn by John Templeton at 11:20AM, second by Don Graham. Motion carries.

 

(As per CCRs, the new board will meet immediately following adjournment.   Owners welcome to attend.)