September 17, 2016

President:†††††††††††††††††††††††††† Carol Hassebrock

Vice President:†††††††††††††††† Cathy Tepel

Secretary:†††††††††††††††††††††††††† Kim Burgess

Treasurer:†††††††††† ††††††††††††††† Chris Urquhart

Board Members:††††††††††††† Wayne Holverstott

††††††††††††††††††††††††††††††††††††††††††††††† Deanne Wright

††††††††††††††††††††††††††††††††††††††††††††††† Eric Hedges

Absent:††††††††††††††††††††††††††††††††††††††††††††††† Cathy Tepel

CALL TO ORDER:†††††††††††††† 9:00 am

††††††††††††††††††††††††††††††††††††††††††††††† Call to order by Carol Hassebrock

††††††††††††††††††††††††††††††††††††††††††††††† Board and attending guests introduced.

GUESTS:†††††††††††††††††††††††††††††† Cathe Weeks

††††††††††††††††††††††††††††††††††††††††††††††† Katy Montfort

††††††††††††††††††††††††††††††††††††††††††††††† Geraldine Taylor

††††††††††††††††††††††††††††††††††††††††††††††† Tim & Joanne Douglas

††††††††††††††††††††††††††††††††††††††††††††††† Gord & Kim Potts

††††††††††††††††††††††††††††††††††††††††††††††† Tom & Kathy Street

††††††††††††††††††††††††††††††††††††††††††††††† Nancy Stull

††††††††††††††††††††††††††††††† ††††††††††††††† Tim Lynch

††††††††††††††††††††††††††††††††††††††††††††††† Sharon Tucker

††††††††††††††††††††††††††††††††††††††††††††††† Ron Slaminko

††††††††††††††††††††††††††††††††††††††††††††††† Edna Grenz

††††††††††††††††††††††††††††††††††††††††††††††† Harry Hiller

††††††††††††††††††††††††††††††††††††††††††††††† Wendy Wampler


MINUTES:†††††††††††††††††††††††††† Motion made by Deanne to accept the minutes of the meeting held June 20, 2016.† 2nd by Wayne.† Approved.

FINANCIAL REPORT:†††††† Presented by Carol.† Authority and responsibility of the Board explained.

††††††††††††††††††††††††††††††††††††††††††††††† Carol presented options to pay for the roof repair required on Building 1.†

††††††††††††††††††††††††††††††††††††††††††††††† Option 1:†††††††††††† Cost per owner $686.00

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Keep reserve building fund at $28,793.00

††††††††††††††††††††††††††††††††††††††††††††††† Option 2:†††††††††††† Cost per owner $343.00

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† ††††††††††††††† Reduce reserve building fund to $11,293.91

††††††††††††††††††††††††††††††††††††††††††††††† Option 3:†††††††††††† Cost per owner $138.00

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Reduce reserve building fund to $793.91

Option 4:†††††††††††† Suggested from the floor - $1,000 per owner to cover roof and

††††††††††††††††††††††††††††††† extra for the spa repair.



Board agrees and recommends option 1.

Discussion from the floor:

-          What about possible rot repair.

-          Suggestion of 3rd bid.† Advised bid already awarded to Nolan Roofing.† Will keep other suggested company in mind for future bids.

-          Gutters cleaned in the Spring.† Why did it take so long for owners to be notified of required repairs? Carol will find out the exactly when Board advised† and let owners know.

-          Suggesting to increase dues.† To be addressed at next Annual Meeting

-          Carol suggested special assessment be changed to a permanent assessment to be depositied into the building fund.

-          Reserve study explanation did not include immediate roof replacement.† This will leave additional funds as this will not required in 5 years as originally planned.

-          Suggestion that roof option be discussed including the spa repairs.

-          Suggestion that repairs for spa repairs be discussed at a later date when an actual cost is obtained.

-          Suggestion that berm improvement may lower insurance cost.

Vote from floor regarding options to pay for roof repair:

Option 1:†††††††††††† 10 plus all Board members

Option 2:†††††††††††† 0

Option 3:†††††††††††† 0

Option 4:†††††††††††† 1

Option 1 approved with hardship clause.

Spa repairs:† Tim Lynch will look into actual cost of repairs / replacement of spa.

Advised of pending insurance claim re parking lot curbing.† Request curbing be removed.

10:48††† All guests left meeting.

Motion made by Eric for a $700.00 assessment for all owners to cover cost of roof repairs and expense

of possible rot repair.† 2nd by Deanne.† Approved.

Letter to be sent to all owners advising of assessment and possible addition assessment to be required

in January 2017 for spa repairs.

Motion made by Deanne to close the spa until we have the funds for the replacement.† 2nd by Wayne.† Approved.

Pool heater replaced and exhaust vent brought up to code.† Total cost $6,000.00.


Presidents Report:††††††††† None.

Maintenance:†††††††††††††††††† Curbing painted.

††††††††††††††††††††††††††††††††††††††††††††††† Decks on Building 1 scheduled to be painted at a cost of $1,200.00.† Painting will begin as weather permits.

Grounds:†††††††††††††††††††††††††††† Hole in the ground in front of Building 2.† Water access cover broken by lawn care.† Lawn care to repair.

††††††††††††††††††††††††††††††††††††††††††††††† Complaint received regarding debris covering building when lawn mowed.†

††††††††††††††††††††††††††††††††††††††††††††††† Complaint received regarding sprinklers still running when itís raining.† Suggested sensors be installed.† Sprinklers will be shut off.

SALES:†††††††††††††††††††††††††††††††††† None.

NEW BUSINESS:††††††††††††††

Curbing in parking lot to be remove as it has been brought to the Boardís attention that this is an

on-going tripping hazard.† Wayne will remove curbing.

Building insurance policy presented by Carol.† Motion made by a motion to accept the new insurance

policy with the same borker, Snapper, Schuler, Kinner at a cost of $49,606.55.† 2nd by Chris.† Approved.

Carol requested authority to sign letter of engagement with Joseph Vandal, CPA for 2016 Audit at a cost

of $2,800.00.† Motion made by by Eric to grant authority to Carol.† 2nd by Deanne.† Approved.

ADJOURNMENT:††††††††††††† 11:15

NEXT MEETING:††††††††††††††† October 29, 2016