OCTOBER 22, 2010 BOARD MEETING
Vice President: Jim
September 18 minutes accepted as
presented. All in favor
Financial Report accepted as
presented. All in Favor
Wayne stated the property
is looking very good. He continues to look for better lights for the
driveway as well as lights to brighten up the parking lot and sidewalk
areas. He will present options at the next meeting.
Wayne presented a bid for the construction of two bike racks that will
be fastened to the southernmost wall of the utility shed. Carol made a
motion that we accept the bid for the bike racks and pursue bid for a
roof. Cathy seconded. All in favor.
Wayne has stated for the record that the two fiberglass doors in the
pool area are the wrong doors.
A discussion was held regarding how dark the front of the building is.
Cathy is to call the public works department.
Cathy and Deanne had a
meeting with the Dependable Lawn Care last week to discuss the gardening
needs for the winter. The gardens and lawns are looking awesome.
Cathy will get bids to have the bushes by the road removed.
SALES: No sales
UPDATE ON EBAC SYSTEM
The EBAC system has been
fully installed. It ran for 1 week and kept the temperature and
humidity at the desired level. There is a pipe running down the wall
draining the water from the EBAC to the drain in the floor. Cathy with
speak with Dan D Construction about devising an alternate way to deal
with the water.
Dan continues to work on
the clubhouse siding. He repaired severe rot on the racquetball court
wall from floor to ceiling approx. 8 ft wide. This is the only major
rot issue to date. The windows are being delivered this week. The pool
and spa areas should be completed within the next two weeks.
UPDATE TO RESERVE STUDY:
A list of all repairs done
in 2009 and 2010 including the projected jobs for the year was
compiled. Wayne motioned that we attach the list of the repairs to the
Reserve Study. Carol seconded. All in favor
POOL RULES AND
Chris presented the list
she compiled of the rules and regulations that must be posted on the
wall in the pool/spa area. Chris is to purchase the signage required by
the Health Board. The Board of the Health Board requires all pool rules
and regulations be given to the owners on a yearly basis. Cathy will
include them in her mailing.
UPDATING THE CCRS:
Carol prepared a draft of
the amendments to the CCRs voted on at the annual meeting. Chris
motioned we accept the draft and present it to a lawyer for legal
rulings. Jim seconded. All in favor.
A container of sand
will be placed on the raised area beside the trash container. This sand
is to be used for icy conditions on the sidewalks and steps. Anyone who
wishes to take a container full and keep it for when it is icy is
welcome to do so.
Ralph Tepel is
continuing to complete the transfer of the website.
REMOVAL OF SIDEWALK: Postponed
A sample of a rental
agreement was handed out. Discussion postponed until next meeting.
At the 2010 Annual
Meeting, the owners voted that the Board pursue investigation into a
Surveillance System for Mariner’s Cove. One of the sheriffs in the area
expressed concern about spending money on a monitored system. Because
of the false alarms in most cases the Department does not even
investigate. In his opinion, the officer recommended that we purchase a
system from Costco as the pictures for identity are as good as any
professional system. Cathy proposed we purchase the system on sale at
Costco. Wayne seconded. All in favor.
The pick-up day for
trash has been changed to Friday. We continue to have an issue with
none residents depositing their trash in our containers. Carol
suggested that we put a sign stating that “Trash is for Residents use
only, violators will be prosecuted”. Chris will get the sign.
Rice Insurance agency
presented the Board with a proposal that would reduce the insurance for
the current year by $10,000.00. Travelers Insurance will hold the
policy for the Fire Insurance and Great American Insurance Company will
carry the Liability and the D&0, increasing our recent coverage from $3
million to $6 million. Carol motioned that we change the insurance from
Philadelphia to Travelers Insurance and Great American. Jim seconded.
All in favor.
SSK, after being
alerted of the proposal is able to offer the same deal. A discussion
ensued. Carol motion that we reward Rice Insurance for the work and
change insurance companies. Cathy seconded. Agreed by majority.
At the 2010 Annual
Meeting, the Owners approved extending the $50.00 special assessment
already in force. Carol motioned that we extend the special assessment
for 3 more years, ending October, 2013. Wayne seconded. All in favor.
November 16 @ 9:00am
Prepared by: Katy Montfort, Secretary