OCTOBER 22, 2010 BOARD MEETING

DIRECTORS:

President:                              Cathy Tepel

Vice President:                     Jim Morehouse

Treasurer:                              Carol Hassebrock

Secretary/Recording/          Katy Montfort

Resale Certificate:  

Maintenance:                       Wayne Holverstatt

Lawn Maintenance:                        Deanne Wright

                                                Chris Urquhart

COMMITTEE REPORTS:

MAINTENANCE:

Wayne stated the property is looking very good.  He continues to look for better lights for the driveway as well as lights to brighten up the parking lot and sidewalk areas.  He will present options at the next meeting.

Wayne presented a bid for the construction of two bike racks that will be fastened to the southernmost wall of the utility shed.  Carol made a motion that we accept the bid for the bike racks and pursue bid for a roof. Cathy seconded.  All in favor.

Wayne has stated for the record that the two fiberglass doors in the pool area are the wrong doors. 

A discussion was held regarding how dark the front of the building is.  Cathy is to call the public works department. 

GROUNDS:

Cathy and Deanne had a meeting with the Dependable Lawn Care last week to discuss the gardening needs for the winter.   The gardens and lawns are looking awesome.  Cathy will get bids to have the bushes by the road removed. 

SALES:  No sales

OLD BUSINESS:

UPDATE ON EBAC SYSTEM

The EBAC system has been fully installed.  It ran for 1 week and kept the temperature and humidity at the desired level.  There is a pipe running down the wall draining the water from the EBAC to the drain in the floor.  Cathy with speak with Dan D Construction about devising an alternate way to deal with the water.

REPAIRS:

Dan continues to work on the clubhouse siding. He repaired severe rot on the racquetball court wall from floor to ceiling approx. 8 ft wide.  This is the only major rot issue to date. The windows are being delivered this week. The pool and spa areas should be completed within the next two weeks.

UPDATE TO RESERVE STUDY:

A list of all repairs done in 2009 and 2010 including the projected jobs for the year was compiled.  Wayne motioned that we attach the list of the repairs to the Reserve Study.  Carol seconded.  All in favor

POOL RULES AND REGULATIONS:

Chris presented the list she compiled of the rules and regulations that must be posted on the wall in the pool/spa area.  Chris is to purchase the signage required by the Health Board.  The Board of the Health Board requires all pool rules and regulations be given to the owners on a yearly basis.  Cathy will include them in her mailing.

UPDATING THE CCRS:

Carol prepared a draft of the amendments to the CCRs voted on at the annual meeting.  Chris motioned we accept the draft and present it to a lawyer for legal rulings.  Jim seconded.  All in favor.

SAND:

A container of sand will be placed on the raised area beside the trash container.  This sand is to be used for icy conditions on the sidewalks and steps.  Anyone who wishes to take a container full and keep it for when it is icy is welcome to do so. 

WEBSITE UPDATE:

Ralph Tepel is continuing to complete the transfer of the website. 

REMOVAL OF SIDEWALK:  Postponed

NEW BUSINESS:

RENTAL AGREEMENT:

A sample of a rental agreement was handed out.  Discussion postponed until next meeting.

SECURITY SYSTEM:

At the 2010 Annual Meeting, the owners voted that the Board pursue investigation into a Surveillance System for Mariner’s Cove.  One of the sheriffs in the area expressed concern about spending money on a monitored system.  Because of the false alarms in most cases the Department does not even investigate.  In his opinion, the officer recommended that we purchase a system from Costco as the pictures for identity are as good as any professional system.  Cathy proposed we purchase the system on sale at Costco.  Wayne seconded.  All in favor.

TRASH:

The pick-up day for trash has been changed to Friday.  We continue to have an issue with none residents depositing their trash in our containers.  Carol suggested that we put a sign stating that “Trash is for Residents use only, violators will be prosecuted”.  Chris will get the sign.

INSURANCE COMPANIES:

Rice Insurance agency presented the Board with a proposal that would reduce the insurance for the current year by $10,000.00.  Travelers Insurance will hold the policy for the Fire Insurance and Great American Insurance Company will carry the Liability and the D&0, increasing our recent coverage from $3 million to $6 million. Carol motioned that we change the insurance from Philadelphia to Travelers Insurance and Great American.  Jim seconded.  All in favor.

SSK, after being alerted of the proposal is able to offer the same deal.  A discussion ensued.  Carol motion that we reward Rice Insurance for the work and change insurance companies.  Cathy seconded.  Agreed by majority.

OTHER BUSINESS:

SPECIAL ASSESSMENT:

At the 2010 Annual Meeting, the Owners approved extending the $50.00 special assessment already in force.  Carol motioned that we extend the special assessment for 3 more years, ending October, 2013.  Wayne seconded.  All in favor.

Prepared by:  Katy Montfort, Secretary