JANUARY 24, 2009 BOARD MEETING

DIRECTORS PRESENT:
President:                              Carol Hassebrock
Vice President:                      Deanne Wright
Treasurer:                              Arlyn Plagerman 
Resale Certificate:                  Janet Russell
Maintenance:                         Wayne Holversttot
                                              Jim Morehouse

ABSENTEES:                       Cathy Tepel

GUESTS:                              Dennis Dickey

CORRESPONDENCE:        Letter from Daniel P. Mallove, PLLC

MINUTES:                           Accepted as presented. All in favor

FINANCIAL REPORT:       Recommendation was made to continue with the same audit firm for the 2008 audit. Authorized Arlyn Plageman to sign the letter of agreement for the audit service. All in favor. 

Budget was accepted at the November 2008 meeting. The discussion concerning the budget does not need to be recorded in the minutes as no action took place.

COMMITTEE REPORTS:

1. BUILDING MAINTENANCE: 
   Wayne Holverstat recommended revisiting the hiring of the lawyer who would give the Board a letter of opinion regarding the pursuit of legal counsel regarding the pursuit of legal action toward the contractor who performed siding work on Building II.
   
   Motion- Revisit the decision from the last meeting to hire the lawyer and investigate if we have a valid claim. All in favor. Motion passed.
   
   Motion - Wayne Holverstatt authorized to complete repair work on Building II as needed. Motion passed.
   
   The Board thanked Wayne for a good job.
   
2. GROUNDS: 
   Deanne will bring the 2009 Ground Maintenance contract to the February meeting for approval.
   Because of the winter storm the ground’s crew did not work in December. Work will begin in March.
   
3. SALES: none

OLD BUSINESS:

1. LEGAL UPDATE: 
   
   Carol Hassebrock gave the Board the letter regarding the settlement of Mariner’s Cove Condominium associates claim for damages against Birch Bay Water & Sewer District.
2. SECURITY OF CLUBHOUSE WAS TABLED.
3. CCR’s INSURANCE WORDING NEEDS TO BE LOOKED AT TO ENSURE WORDING IS CLEAR. FURTHER DISCUSSION AT FUTURE MEETINGS.

NEW BUSINESS

1. FEMA DOCUMENTS:
   
   Motion – Give Carol Hassebrock the authority to sign the FEMA documents. All in favor. Passed.

EXECUTIVE SESSION: 12:35 for 15 minutes to discuss personnel needs for 2009 year. Meeting resumed at 12:50pm. No action taken.

ADJOUNRNED: 12:52PM
_______________________________
Janet Russell, Acting Secretary