November 15, 2003
BOARD MEETING MINUTES
Board Members Ken Russell, Daun Botta Pillo, Marianne Shotwell-Sowers,
Mark Simard, Larry Kosterewa, George Emmett.
Also present: 1 association member.
convened at 9:00 am, Board Vice-President Ken Russell presiding.
association member Peter Vanderzalm was welcomed by the board.
of the Meeting of October 18th were approved as corrected.
Comments & Questions:
that board games be provided in the lounge. Answer: Owner
contributions of appropriate board games are welcome.
for treadmill in lounge. Answer:
Cost + maintenance + liability make this presently impractical.
to ban rentals. Answer:
Not possible under M.C. declaration & bylaws, or state law.
Posted advance notices of
board meetings are being removed by persons unknown.
These notices are an important service to all owners.
Unauthorized removal of the notices, if observed, should be
reported to the board.
Abuse of the association clubhouse: On the morning of Nov.
15th, a young couple, accompanied by their unleashed pit bull terrier,
were discovered sleeping in the clubhouse, where they had spent the
night. The female claimed
to be related to a tenant. The Board of Directors stresses that the bylaws prohibit use of any
common facility as an overnight accommodation.
Nor are pets of any kind, leashed or unleashed, permitted inside
the clubhouse, the pool or any other common recreational area.
The by-laws also prohibit use of the lounge for business
purposes. It may, however,
be reserved for such social occasions as birthday parties, bridal
showers and receptions. Such
use is conditional upon the thorough cleaning of the lounge after the
function. Any required
post-function cleaning or damage repairs will be billed to the
responsible unit owner.
Disc: Three units have been sold.
The association welcomes new owners Tom
& Janet Scalley, Charles Barnett and Greg Bistline.
Board Members' Report:
1. Packages of ice-melt compound for use on stairs and walks have been
2. Roof leaks: Ken Russell
and Brian Botta Pillo applied patching compound to areas of shingled
roof overhangs. These
shingled overhangs appear to be the principal source of reported leaks.
3. Lawn care: There will be
one more mowing before suspending this work for the winter.
4. Surface water damage: Mark
Simard, in discussion with manager of mobile resort above Mariner's
Cove, was told that a "broken pipe" which has resulted in
flooding of our parking area, will be repaired.
Results will be monitored. Clogged
storm water catch basin in parking area will require periodic cleaning,
probably by a septic tank cleaning firm.
5. Larry Kosterewa will again contact the builders of Phases 2 and 3 for
sprinkler blueprints that will allow us to apply for lowered insurance
fence approved, 29 to 12. $75
assessment will be added to 1st quarter '04 dues reminder to be mailed
Solutions has been chosen to clean all gutters; de-moss roofs; &
pressure wash walks & stairs of Phase 2.
The board thanks owner Peter Vanderzalm and Daun Botta Pillo for
posting advisory notices to tenants.
position: There being no interest expressed by homeowners, the job
will be offered for bidding by professional maintenance firms.
After discussion, the Board agreed, Daun abstaining, on the urgency of
increasing our insurance coverage to $90 per square foot.
Damage claim against Walker's One Carpet Co. regarding water damage to a unit due to
negligence by their sub-contractor.
MOTION: by George,
Daun 2d, to file a claim in Small Claims Court to recoup the
association's cost of repairs. George
& Daun to research court procedures.
All dues are up to date. Disbursements
to date: $98,122 Budgeted:
6. Bids for annual audit
favor retention of John L. O'Brien & Co.
MOTION: by Mark, Daun
2d, to retain O'Brien. Mark
to coordinate with O'Brien.
2004 operational budget. Preliminary
budget, with adjustments from 2003, discussed.
by Daun, Mark 2d: To relieve the Board Treasurer of the burden of
Accounts Payable accounting and move it to Bookkeeping Solutions, which
presently handles other Association accounting, at an added cost of $125
monthly. Motion passed
George Emmett, Secty