NOVEMBER 19, 2016  BOARD MEETING

DIRECTORS:

President:                              Carol Haveman

Vice President:                     Cathy Tepel

Treasurer:                              Chris Urquart

Secretary                               Kim Burgess

Maintenance:                       Wayne Holverstatt

Lawn Maintenance:                        Deanne Wright

                                                Eric Hedges

                                                Tom Street                            

ABSENTEES:

GUESTS:    Tim Lynch

CORRESPONDANCE:

Owner informing the board they were gone for the winter

MINUTES:

Motioned by Cathy. Seconded by Chris,  Approved

FINANCIAL REPORT: 

Motioned to accept by Wayne, Seconded by Deanne.  Approved

COMMITTEE REPORTS:

Maintenance:  Nothing to report by Wayne

Lawn:  request to cut the hedge along the driveway on the south side.

OLD BUSINESS:

1. Roof is almost complete and no rot found.

2. Roof and gutter cleaning postponed until Birch Trees have lost their leaves.

3. Wayne has completed the inspections of windows, and the new windows have been ordered.  Wayne will notify everyone when the windows are to be installed.

4. Duane Vis has been notified of the siding situation on the building 2 and will inspect next time in Birch Bay.   It cannot be repaired until spring.

5. Wayne is to remove the broken plaster on the south east corner of the clubhouse.  It does not compromise the building.

6. Wayne to remove the curb pending weather conditions.

7. Tim Lynch gave an update on the Spa.  It is running well and Ed is looking into what to do with the existing spa.

8. Hillside is still having water issues.  Estimates and engineering will be contacted to fix the French drain and wall issues.

NEW BUSINESS:

1. Owner has identified a suspected rotting issue on their balcony.  Wayne to inspect.

2. 2017 Budget: Motion to approve the Budget for 2017 contingent to January meeting.  Wayne motioned, Chris seconded. All in favor.

EXECUTIVE MEETING:

The Board went in executive meeting at 10:15 and exited at 10:30.   Result is the Board will contact the Owner’s son.  The fees charged for resale certificates and refinancing will be paid to the individual completing them.  The Board will investigate how this can be done.

Adjourned:	10:40am.
Next Meeting:	Next meeting is January 14, 2017

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  Prepared by:  Cathy Tepel, Vice President