SEPTEMBER 27, 2008 BOARD MEETING


DIRECTORS PRESENT:
President: Carol Hassebrock
Vice President: Deanne Wright
Treasurer: Arlyn Plageman
Secretary/Recording: Cathy Tepel
Resale Certificate: Janet Russell
Maintenance: Wayne Holverstat
Jim Morehouse
ABSENTEES: None

GUESTS: Ann Vanderzalm

CORRESPONDENCE: 
Three correspondences: One: Requesting large birch trees be removed from in front of Building 1. Two: Requesting lights be changed in the racquetball court. . Three: Advising that there is a problem with the pump in the pool.

MINUTES: Accepted as presented. All in favor

FINANCIAL REPORT: 
Discussed by Arlyn and accepted as presented. Noted that the bookkeeper is correcting the inadequacies in the way they format the financial report. All in favor

OLD BUSINESS:

1) BUILDING MAINTENANCE: 

Wayne reported that the roof for the clubhouse had been completed. Final cost was $9,647.60. 

The board is still waiting for bids for the racquetball court exterior wall. The landings in Building II are scheduled for repair in October. 

The roof, gutters and scupper need to be cleaned. Bids are being sent out.


2) GROUNDS: 

The trees in front of Building 1 have grown taller than the buildings and are blocking the views of the respective owners. Mike Winters from North Star Gardens Care advised the board to cut down the trees. The trees are causing a mess to the decks and damaging the gutters and the roof. Motioned by Wayne, Seconded by Arlyn to remove the 3 large birch trees from in front of Building 1. All in favor. Bids are being sought. 

A discussion ensued suggesting a December clean-up of the lawns and gardens would enable the gardeners to do more maintenance first thing in the spring.

A motion was made by Wayne to renew the contract for the gardeners for the 2009 year contingent on prices staying relatively the same. Seconded by Arlyn. All in favor.

Deanne informed the board that the gardeners had purchased a snow removal machine and would be available if needed.


3) GENERAL INFORMATION NOTICE TO ALL OWNERS: 

Cathy stated that when changing the fire sprinklers she found many of the units had items stored in front of electric heaters blocking circulation possibly causing a fire hazard when the heaters are in use.

Deanne reported two incidences of finding youths misusing the clubhouse and swimming pools. The Board discussed concerns for the recurring problems of youths being unsupervised in the club and pool areas. Members were requested to brainstorm ideas to remedy this problem and to bring ideas to the October board meeting. 

The Board discussed the need to monitor vacant units during the winter months to protect the buildings and units from freezing and water damage. A notice will be sent to owners advising them of the Boardís intent to enter vacant units at least once a month to inspect for possible problems. When entering vacant units, two people will be present at all times. The notice will cite the documentation in the CCRs which give the Board authorization for such entrance. The Board will request a return signature from owners acknowledging that they understand the Boardís intent to enter vacant units. 

4) LEGAL UPDATE ON RESORT PARK: 

Carol Hassebrock and Jim Morehouse reported on a meeting they had with Dan Eisses from the Birch Bay Water and Sewer District concerning the problems with Birch Bay Resort Park. They reported that the Birch Bay Water and Sewer District is monitoring the storm water that enters the Resort Park from Latitude 49 and the storm water that leaves the Resort Park. The Association Board is presenting a claim to the Birch Bay Water and Sewer Districtís Risk Management Pool for damages incurred at Marinerís Cove during the December 2007 flooding incident. 

Carol also stated that she plans to attend the next Birch Bay Water and Sewer Districtís Commissionerís meeting to keep their attention on the problems and Marinerís Coveís intent to pursue resolution of the storm water issues and reimbursement of costs for damages. Arlyn emphasized that we need to keep pressure on the Commissioners to remedy this situation. Carol will keep us informed. 

5) INSURANCE: 

New elevations were shot for each of Mariners Cove buildings, in accordance with new FEMA maps. The elevations show Building 1 and the Clubhouse to be below elevation and in the new flood category. Buildings II and III while still in the flood zone are above the high risk elevation of the other two buildings. As a result of the new flood category for Building I the flood insurance premiums for Marinerís Cove increased significantly. A discussion took place about the proís and conís of insuring the clubhouse. Because the flood insurance only covers structural damage, a motion was made by Cathy and seconded by Jim to give Carol and Arlyn authorization to drop flood insurance coverage for the club house and pool building. All in favor. 


6) POOL MAINTENANCE: 

Month after month there are maintenance issues with the pool and Jacuzzi mechanical equipment. The board has decided to seek bids for regular pool maintenance in order to reduce the costs for emergency repairs.

7) SALES: 

Janet stated there were no sales. Due to the climate of real estate, any units for sale have been taken off the market by the owners. The ďFor SaleĒ sign has been removed until a unit is put on the market. 

7) MEMBERSHIP IN WASHINGTON STATE CONDO ASSOCIATION: Tabled

8) CCRís.: Tabled

9) RENTAL CONCERNS: Tabled

Information sheets have been sent out to all the owners. Further recommendations by the committee will be presented when all information has been received. 

NEW BUISNESS

1) CLUB HOUSE HOUSEKEEPING: 

Harmony Home Care submitted a new contract which included a $5.00 increase to $50.00 per cleaning every two weeks. After some clarification of the services to be rendered, the new contract was approved. Motion by Deanne, seconded by Jim. All in favor.



ADJOUNRNED: 12:15

NEXT BOARD MEETING: October 18, 2008 at 9 am


Secretary, Cathy Tepel