September 18, 2010 BOARD MEETING
Secretary/Recording/ Katy Montfort
1 letter regarding renting
August minutes approved as presented.
All in Favor
Financial Report approved as presented.
All in Favor
The lights at the entrance way continue to be a problem.
Wayne has agreed to look into options for new lights and how to
keep them from being damaged. Wayne
will also get with Dan D regarding the ongoing concerns.
Wayne stated that the existing bike racks are insufficient.
He proposed that we have another rack built and attached to the
very south wall. Chris
seconded. All in favor.
Cathy reported to the Board a meeting she had with Mark, of Dependable
Lawn Care. He has agreed to
make sure the perimeter of the driveway is blown weekly and will have
the bushes at BLDG III cut next week.
discussion followed that although the lawn looks good, the constant
reminder to Mark of issues, the mowing over of trash and leaving it
there, the not really cleaning out the gardens is making us wonder if we
really have the right company for the money.
Also the constant nickel and diming is becoming worry some – he
wants money for every little thing – he does have a good conscience
about here and when he sees things he does compensate adequately, but
1 unit has closed. (the new
owners are from Pittsburg, and have no intentions of renting it = she is
an anesthesiologist and he is a bush pilot for oil companies – they
will only be here for a few weekends and weeks a year, Carol I have
nothing formal on the new owners, am I supposed to get something)
Update on EBAC System:
The electrician has submitted a bid for $750.00 to install the wiring
for the EBAC System, including wiring for an extra unit if deemed
necessary in the future. Cathy proposed that we approve this bid.
Deanne seconded. All
The EBAC system is to be installed the week of Sept 27, 2010.
The dryer vents have been cleaned. Since it involved being on the roof,
the gutters and roofs have been cleaned.
The trim has been painted and looks great.
Dan D is to start work this week. (He
presented a bid for doing the pool minus the walls for $40,000.
That is everything except replacing the walls, but the understand
is that if there is a lot of rot once we get it open he would go to the
original bid – in hopes that it will eliminate the expense of time and
material. I asked him about
not residing the west side, and he said that the wall perpendicular to
the wall we replaced already was quite rotten and the area above the
partial roof above the doors is also very bad, so the board decided we
had better redo it all. )
Pool Rules and
Chris presented to the Board the information that she found regarding
pool/spa rules and regulation standards of the State as well as what
other pools are doing in the area. A
discussion followed and Chris will compile the appropriate rules ready
for signage and present it at the next board meeting.
Cathy proposed that we change the age requirements for using the pool.
Anyone aged 16-18 must be accompanied by someone 16 years of age
or older. Anyone under the
age16 must be accompanied by an Adult (18 or over) at all times while in
using the pool and spa area. No
child under the age of 6 may use the hot tub.
Wayne seconded. All
Chris recommended that we adopt the Health Board ruling for the case
where non-toilet trained children are allowed the use of the pool, the
following guidelines apply:
A clean, close-fitting diaper with a plastic outer covering that has
elastic at the waist and leg openings is required.
NOTE: Swim diapers, or diapers of any kind, do not prevent fecal
bacteria from entering the pool water.
Incidents must be immediately reported.
Wayne seconded. All in
Favor. (Carol if this is as
clear as mud I will be glad to explain, and we do have the option to
revise next month.
The insurance has been increased to represent the current replacement value
of the buildings - $9,558,643.00. This
increased our insurance costs per year to $48,807.64.
Reserve Study Update:
Cathy has agreed to update the Reserve Study and bring the revision to
the board at the next meeting.
Updating of CCR’s:
All the changes to the CCR’s presented to the owners at the Annual
Meeting were approved with the exception of 1.
The proposal to no longer allow new purchased to rent their units
out was not approved. Committees
was set up to complete the changes to the CCR’s and bring it to the
next board meeting for approval. (Carol,
Katy said she would gladly help, and of course I will also.
I am wondering if you would have the time to work with us, or if
you feel that the way it was written for the proposal is the correct
Removal of Sidewalk:
Deferred until next meeting
Cathy informed the board that her boat had been ransacked and the gas
syphoned. The board followed
with a discussion that maybe motion flood lights should be installed in
the areas that are dark. Wayne
is going to look into what is available.
The Board is still investigating security systems.
Cathy stated that she has not sent out the winterizing letter but will
do so in the next couple of weeks.
When the sidewalks and driveways were being pressure washed it was
explained that the deterioration hard surfaces is largely caused by the
use of salts to deice. Cathy
proposed that the Board have containers installed that would contain
sand. The owners then could
use this to deice their steps and walkways.
Chris seconded. All
Changing of time
of Board Meetings:
Wayne proposed that the meeting be changed to the third Friday of every
month. Deanne seconded.
All in favor.
Katy stated that the gate beside her unit is constantly
being left open. Teens are
going through the gate at night and she has to pick up trash left behind
on a daily basis. She
requested that since the gate does not work properly that we permanently
seal the gate closed. Cathy
is to contact the fire department to see if this complies with Fire
Friday October 8, 2010 at 9am
Friday November 12, 2010 at 9am
Prepared by: Katy Montfort,